This Privacy Notice was last updated on December 27, 2022.
If you contact us to report a complaint or safety information, such as adverse effects, concerning our products, we are under specific legal obligations. Therefore, your personal data will be processed as described here: https://www.pharmacosmos.com/contact-us/privacy-notice-safety-information
The data controller is Pharmacosmos A/S, Roervangsvej 30, DK-4300 Holbaek, Denmark.
Pharmacosmos A/S will collect and process your Personal Data for the purposes described below.
To carry out our professional collaboration with you:
Your professional contact information such as your name, email, phone number, title, and address may be stored in our databases. We will process such Personal Data for the purpose of negotiating and fulfilling our respective contractual obligations with the company you represent.
Our legal basis for such processing is the General Data Protection Regulation (“GDPR”), article 6(1)(f) - legitimate interest. Our legitimate interest is to communicate with you as a representative of a company that we have contractual relations with.
Compliance with applicable pharma related law and regulations:
As a pharmaceutical company, we are in some cases legally required to process Personal Data. This applies e.g. in respect of supplier evaluation and handling of quality complaints.
For these purposes, we might process your Personal Data, such as your name, email, phone number, title and address.
Our legal basis for such processing is the GDPR, article 6(1)(c) - compliance with a legal obligation.
Collaboration platforms
We provide partners access to data in various platforms, such as Partnernet and for this purpose we process name, email, phone number, title, address and sometimes also a picture.
Our legal basis for such processing is the GDPR article 6(1)(f) - legitimate interest. Our legitimate interest is to facilitate communication between ourselves and our partners, including the company you represent
Financial transactions
We process your personal data such as name, email, phone number, title, address and bank information when you are or the company you are representing is part of a financial transaction with us.
Our legal basis for such processing is the GDPR article 6(1)(b) - performance of a contract – in situations where we have a contractual relation with you, or the GDPR article 6(1)(f) – legitimate interest - in situation where you are a representative of a company that we have a contractual relationship with.
Our legitimate interest is to communicate with you as a representative of a company that we have contractual relations with.
Marketing events
If you participate in a Pharmacosmos event or conference, we process your personal data such as name, email, phone number, title, specialization, address, dietary requests and travel itinerary.
Our legal basis for such processing is the GDPR, article 6(1)(f) - legitimate interest. Our legitimate interest is to facilitate and manage financial transactions with our vendors, customers and partners.
You sign up for our newsletter
We provide partners, affiliates, customers etc. with our newsletter and process name and email on recipients.
Our legal basis for such processing is the GDPR article 6(1)(a) – your consent or article 6(1)(f) – legitimate interest. Our legitimate interest is to send you, as a representative of a company we collaborate with, information about our products and our business.
Screening for anti-bribery and sanctions
To comply with our legal obligations in relation to applicable national and international legislation to prevent bribery and sanctions violations, we may perform screening of the beneficial owners, managing directors and potentially other employees of our business partners, customers and vendors.
Our legal basis for such processing is the GDPR article 6(1)(c) – processing is necessary to comply with our legal obligations.
Your Personal Data will be treated as confidential information by those, who are allowed to process your Personal Data, and will only be used for the purposes set out herein. It will be stored by Pharmacosmos A/S or a third party hosting provider.
When needed Pharmacosmos A/S may transfer your Personal Data to our affiliated companies, to third party service providers who deliver services to Pharmacosmos, or to relevant public authorities, if required by law.
If your Personal Data is transferred to one of our affiliated companies or a third party located in a country outside the EU/EEA, Pharmacosmos A/S will ensure that such transfer(s) will be carried out in accordance with the applicable data protection legislation, including the GDPR.
If your Personal Data is transferred to our affiliated companies outside the EU/EEA, not ensuring an adequate level of data protection, the transfer will be based on Intra-Group Agreements including the EU Commission’s Standard Contractual Clauses.
Transfers to third parties outside the EU/EEA, not ensuring an adequate level of data protection, will be safeguarded by ensuring that the third party enters into the EU Commission’s Standard Contractual Clauses.
You may request a copy of the relevant Standard Contractual Clauses by contacting Pharmacosmos A/S on: dataprotection@pharmacosmos.com.
Your Personal Data will be retained for as long as it is relevant to fulfill the purpose for which it has been registered.
Personal Data collected for the purpose of complying with legal obligations in relation to applicable national and international legislation to prevent bribery and sanctions violations, will be retained for the duration of the contractual relationship plus 5 years.
You have the following rights in relation to your Personal Data:
In the event of an erasure request, we may retain a copy of your Personal Data for record-keeping purposes and to avoid entering your Personal Data in our systems after your request.
To exercise any of these rights, please contact our Data Protection Manager at dataprotection@pharmacosmos.com
If you are concerned about an alleged breach of privacy law or any other regulation by Pharmacosmos A/S, you can contact us (see contact details below). The complaint will be handled in accordance with applicable law.
If you are not satisfied with the way in which Pharmacosmos A/S has resolved your complaint, you have the right to complain to the data protection authority in your country (for Denmark: the Danish Data Protection Agency at: dt@datatilsynet.dk).
If you have questions or you do not feel that your concerns have been addressed in this Privacy Notice, please contact us either by mail, Attention: “Data Protection Manager” to the address: Pharmacosmos A/S, Roervangsvej 43, DK-4300 Holbaek, Denmark or by email to: dataprotection@pharmacosmos.com
From time to time, we may revise this Privacy Notice. Any such changes to this Privacy Notice will be reflected on this page. Pharmacosmos A/S recommends that you review this Privacy Notice regularly for any updates. The date on which this Privacy Notice was last revised is located at the top of this Privacy Notice.
Privacy Notice of personal data processing related to vendors, customers and partners version 3: 2022-12-27
